LANBear - Feature Directory

Web-based platform

Manage the business from a browser while the Windows client handles each gaming PC.

Web-based Dashboard

Runs entirely in the browser, so owners and staff never install desktop admin software.

Role-based Panels

Separate owner, center, and admin panels, so each team only sees the tools meant for their work.

Remote Center Visibility

Check sessions, orders, reports, and branch performance from any browser, laptop, tablet, or phone.

Windows Client Agent

Install it only on gaming PCs. It handles monitoring, the lock screen, session control, game launches, and security.

Floor & Devices

See the room clearly, spot problems early, and keep every machine accountable.

Real-time Machine Monitoring

Track each device's status, active customer, remaining time, and availability from one live floor view.

Floor View

Lay out machines so staff can read the whole room at a glance.

Device Groups

Group PCs by room or pricing zone, each with its own hourly rate.

Layout & Area Filtering

Tag machines into VIP rooms, streaming booths, or custom zones and filter the floor view by area.

Console Support

Run PlayStation, Xbox, and Nintendo Switch stations alongside PCs on the same floor view, billed the same way.

Offline Detection

Surface machines that stop reporting so staff can respond before customers notice.

Offline Session Continuity

If a machine loses connection or restarts mid-session, it picks up right where it left off instead of stranding the customer.

Sessions & Billing

Start, pause, resume, extend, and charge play time without loose notes or manual timers.

Session Management

Run open, timed, prepaid, and postpaid sessions with a clear status history from start to finish.

Suspended & Resumable Sessions

Save a session with time remaining and let the customer resume it later instead of forfeiting unused minutes.

Time Packages

Create flexible packages for common play sessions and configure whether they can be resumed.

Customer Package Inventory

Let customers bank purchased time packages on their account, auto-consumed the next time they start a session.

Per-minute Billing

Bill by the minute when a fixed package isn't the right fit.

Peak-hour Multipliers

Apply center-specific operating hours and peak rates to match demand.

Point of Sale & Payments

Ring up time, food, and drinks together and reconcile the till without spreadsheets.

Unified POS Cart

Add time packages and F&B products to a single cart and check out with one payment or a split across several.

Split Payments & Refunds

Take a sale across multiple payment methods in one transaction, and issue partial or full refunds when needed.

Receipts

Every session and POS sale generates a viewable, printable receipt.

Dynamic Payment Methods

Configure the exact list of payment methods your center accepts, in whatever order you want, instead of a fixed cash/card menu.

Tax Handling

Turn on inclusive or exclusive tax with separate rates for sessions, orders, and tickets, plus per-category overrides for F&B.

Shift Management

Open a shift with a starting float, close it with a counted amount, and let the system compute expected cash and variance automatically.

Customers, Loyalty & Promotions

Keep customer accounts, balances, tiers, and promotions connected to the center.

Customer Profiles

Store customer details, wallet balance, order history, and session activity in one record.

Wallet & Credit Line

Accept prepaid top-ups, and optionally let trusted customers carry a negative balance up to a limit you set.

Member Tiers

Create custom-named loyalty tiers per center with their own session and order discounts and top-up bonuses.

Loyalty Points Program

Let customers earn and redeem points for time, wallet credit, or products, with configurable referral and birthday bonuses.

Promotions & Coupon Codes

Run percent or fixed-amount promotions with usage limits and date windows, scoped to sessions, orders, or tickets.

Customer Login Tokens

Let customers log in at the machine to start a session or place an order themselves.

Orders & Kitchen

Move food and drink orders from the register to the kitchen without losing track of anything.

F&B Order Management

Create orders, track item status, and keep front desk and kitchen work aligned.

Kitchen Display System

Show incoming orders in a kitchen queue, from acceptance through preparation to completion.

Product Catalog

Manage products, categories, preparation settings, and availability.

Order Discounts

Apply loyalty and manual discounts without losing the record of what changed.

Games & Licenses

Keep game libraries organized and make shared licenses easier to operate.

Game Catalog

Store game metadata, cover art, categories, media, launch settings, and process names.

IGDB Search

Search and pull in game data so you're not building the catalog by hand.

Game License Pooling

Group shared licenses and assign them to machines as sessions start.

License Release Tracking

Release licenses when sessions end so the next customer can launch cleanly.

Own-account or Center License

Let customers play on your pooled Steam or Epic license, or automate login to their own account instead.

Now Playing Detection

See which game is actively running on each PC in real time, logged automatically against the session.

Vault (Shared Game Library)

An optional add-on: one shared game-library disk across every PC in the cafe.

Learn more about Vault →

Shared Game Library Disk

Host one shared disk on a cafe PC that every other machine mounts over the LAN.

Update PC Workflow

Install or patch games on one designated PC, publish the change, and every other machine picks it up, no reinstalling machine by machine.

Launcher Redirection

Redirect whitelisted Epic, Battle.net, Riot, and EA folders into the shared disk alongside Steam.

Vault Health & Updates

Monitor disk layers, per-machine mount status, and maintenance history, with a visible status badge whenever Vault itself is updating.

Tickets & Reservations

Give staff simple tools for walk-ins, prepaid access, and booked visits.

Prepaid Ticket System

Sell a session ticket code to a walk-in with no account required.

Ticket Printing

Print compact ticket cards with countdown and password details.

Reservations & Booking

Take bookings through a public booking page, check customers in on arrival, and auto-expire unclaimed slots as no-shows.

Self-Serve Ticket Login

Customers log in at the machine with just their ticket code and start playing on the right zone, no staff needed.

Staff Roles

Assign staff permissions by role so each team member sees the right tools.

Shift Activity

Show staff a live feed of recent activity, active sessions, and open tasks.

Security & Lockdown

Protect client PCs with opt-in Windows lockdown controls and technician-safe recovery tools.

Kiosk Mode

Run the client fullscreen, always-on-top, non-closable, and focused during production sessions.

Keyboard Shortcut Blocking

Block common escape shortcuts such as Alt+F4, Alt+Tab, Ctrl+Esc, F11, Alt+Space, and Ctrl+W.

Task Manager & Taskbar Controls

Optionally disable Task Manager and hide the Windows taskbar using HKCU-only registry changes that can be restored.

Watchdog & Start on Boot

Restart the client if it is killed and launch the agent automatically on Windows startup when enabled.

Admin PIN Panel

Give technicians a PIN-protected panel for production mode, security toggles, server settings, and re-pairing.

Technician Recovery

Let authorized staff restore OS state, turn off lockdown, and exit cleanly during a support call.

Security Log

Log every security change locally, timestamped, so you can troubleshoot after the fact.

Stale-state Cleanup

Clean up Task Manager and taskbar state on startup before re-applying security settings.

Reports & Multi-location

Understand performance across one center or many branches without exporting everything by hand.

Revenue Reporting

Review revenue by date range, center, and currency, and export it when you need to.

Utilization Reports

See how machines, sessions, and peak periods perform over time.

Multi-location Management

Run several centers under one owner account while keeping center data isolated.

Audit Logs

Track important changes and who made them, so there's always a trail.

Everything LANBear can do for your gaming center